Job Purpose

To ensure the on-time delivery of materials, goods, and services, in accordance with the Purchase Order requirements to meet project schedule.

Also, Facilitating the flow of materials to and from various work sites or departments and working with vendors to secure the appropriate goods and coordinate delivery and responsible for inspecting materials for both quality and quantity.

Key Responsibilities

• . Expediting all purchase order acknowledgement, timely vendor data submission for review/ approval as required by the purchased order.
• Coordinate with supplier, once order is confirmed to ensure that equipment is manufactured in accordance with spec/ code req.
• To monitor supplier materials, buy-out status, fabrication progress, shipping & documentation status in accordance with purchase order requirements and contract schedules.
• To anticipate supplier's early production problems and check to ensure planned production is not delayed due to materials and resource shortages.
• To update weekly Expediting plan along with Expediting Critical Items Schedule to provide insight into the packages progress and to flag any concerns or issues for discussion.
• Identify, troubleshoot & resolve potential problems that may delay the delivery of goods or services.
• Check and ensure that all the material deliveries are complete, GRN raised, to facilitate PO close out and invoice payment.
• Resolve open POs deliveries. and attend weekly meeting for documentation and PO close-out.
• Ensure all the packages are closed out after Final Documentation are received.
• Follow up suppliers on documents to ensure that materials are delivered on time for various jobs/projects.
• Preparation of Purchase Orders; analyses delivery terms as per the Purchase Requisition, payment & others.
• Follow up on vendors regarding delivery status (items or documents). Prepares mail reminding them for immediate action.
• Prepare Expediting Reports based on various jobs.
• Prepare Vendor Contract Details & PO list for various jobs.
• Maintain Teamwork spirit & cooperation always.

Job Details

Preferred Candidate