Secertary or The Owner

Job Details

Preferred Candidate

Plan and priorities work in the office independently, ensuring day to day properties area managed efficiently and establish and maintain workflows to deal with regular office duties smoothly for efficient planning and office managementMaintain files and papers of a highly confidential nature and exercise the highest integrity in maintaining confidentiality to ensure a high level of integrity displayed in workCommunicate manager’s instructions or desires to relevant individuals and/or departments, furnish and obtain information from other managers or departments as required by own senior to ensure smooth coordinationHandle correspondence for the manager independently, seeking inputs in critical and key matters, carry out the paperwork and documentation for the office, utilizing extensive knowledge of the organization's processes and procedures to maintain a timely and accurate paperwork and correspondenceManages the diary engagements ensuring efficient record of appointments and timely follow-upCommunicate with key external parties at senior levels to seek and furnish information., receive and guide visitors to the office including VIPs and ensure all arrangements for meetings, presentations etc. are made to facilitate smooth implementationFollow the day to day operations related to own jobs in the department to ensure continuity of workFollow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent mannerDevelop and maintain a filing systemSupport and facilitate the completion of regular reportsFile and update contact information of employees, customers, suppliers and external partners 

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Job Purpose

Responsible for performing all executive secretarial activities including: archiving and managing files, coordinating correspondences; keeping official records for the department, schedules, meetings and appointments.

Key Roles and Responsibilities  

Secretary Activities

• Ensure the effective and efficient provision of secretarial support to the division/department to ensure smooth flow of activities.
• Answer telephone calls and give appropriate information to callers; and route calls to concerned personnel.
• Prepare minutes of meetings, draft and/or type reports and correspondences in order to ensure consistency and standardization of formats.
• Prepare responses to correspondence containing routine enquiries as requested by the department manager.
• Type, read and sort incoming memos and reports and plan their distribution. 
• Receive, sort and distribute mail and facsimiles to the concerned employees, in addition to handling the outgoing mail and courier services.
• Coordinate with Travel Agencies, transportation and hotels as requested by the Division/ Department Head, by providing detailed itinerary reflecting appointments, names, contact details, addresses, locations as well as documents for all travel related meetings.
• Organize, file archive all paperwork, documents and computer-based information in their assigned filling and archiving system to facilitate future referencing and easy accessibility.
• Organize the office layout and maintaining supplies of stationery and equipment; maintaining the condition of the office in a neat and pleasant status.
• Operate and maintain office stationary and equipment (fax, photocopier, printer etc.) in a proper manner.
• Perform supply requisitions for the office to replenish depleted stationary and other running needs of the office.
• Perform general office duties such as ordering, maintaining records management systems, and performing basic bookkeeping work.
• Perform other duties related to the job as assigned by Direct Manager.

Job Requirements

Educational Qualification

§ Bachelor Degree in Business Administration or related field.

Work Experience

§ Minimum of 2 – 4 years of experience in the same or related field.

Salary

Up to 450 KD

Job Details

Preferred Candidate

A secretary that will be present at the company from 9 am to 5 pm in her office. She will handle researches in addition to being a secretary That assists in management.

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A secretary that will be present at the company from 9 am to 5 pm in her office. She will handle researches in addition to being a secretary That assists in management.

Join Now

A secretary that will be present at the company from 9 am to 5 pm in her office. She will handle researches in addition to being a secretary That assists in management.

Join Now

Job Purpose

Carries out a variety of secretarial and general clerical duties, including typing in English, distributing and despatching incoming mail, and maintaining master files and records.   Assists in data input as work flow requires. Processes and controls SCC Shareholders Affairs documents and files in coordination of the Department Head to the principle of transparency financial and general company information equally to all shareholders.

Responsibilities

1. Keeps safe custody of the shareholders files and proper archiving of same (hard & soft copies) of various records
2. Ensures the easy access of the shareholder affairs records for the Department Head as and when it is required..
3. Takes shorthand dictation from assigned executives; transcribes into English typewritten from such materials as memoranda, correspondence, general notices, reports, financial statements, action forms, and data sheets. 
4. Proof-reads typewritten materials before submitting them to originator for approval and signature.  Ensures that all material is referenced and filed correctly for data retrieval and use
5. Complies with all requirements of CMA, MoCI and the corporate governance while processing the documents of shareholders
6. Coordinates with Manager for all job responsibilities and makes sure the assigned works are performed on time.
7. Receives through supervisor various material to be typed in English, discusses and prioritises special requirements as instructed. 
8. Prepares stationery and other office supply requisition forms as required, receives and distributes office supplies.  Insures adequate and appropriate inventory is on hand at all times.
9. Attends incoming telephone calls promptly, connects to supervisor if necessary, and answers to general office enquiries.
10. Performs other similar and related duties such as retrieving files for reference, operating photocopier, and dispatching outgoing memoranda and mai

Job Details

Preferred Candidate

We are looking for a secretary to work for a company in the arts industry;

Bilingual; English and Arabic Speaker is preferred.

2+ years Experience.

Skilled in data entry and organizing documents.

Proficient in Microsoft Office and computer usage.

Preparing reports, minutes of meetings, and writing formal letters/emails.

Familiarity with ERP software.

Any additional skills are a plus.

We offer sponsor transfer after the probation period, accommodation only if male, and transportation.

Job Details

Preferred Candidate

-Answer phone calls and redirect them when necessary

-Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

-Prepare and disseminate correspondence, memos and forms

-File and update contact information of employees, customers, suppliers and external partners

-Support and facilitate the completion of regular reports

-Develop and maintain a filing system

-Check frequently the levels of office supplies and place appropriate orders

-Make travel arrangements

-Document expenses and hand in reports

-Undertake occasional receptionist duties

Job Details

Preferred Candidate

Overseeing general office operation.Coordinating appointments and meetings and managing staff calendars and schedules.Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.Purchasing office supplies and equipment and maintaining proper stock levels.Producing reports, composing correspondence, and drafting new contracts.Creating presentations and other management-level reports.

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A secretary is required in Kuwait with the following responsibilities:

1. Director-General inbox.

2. Director-General appointments.

3. Contact the foreign companies.

4. Follow up on international factories.

5. Follow up on the company's papers.

6. Follow up the company e-mail.

7. Follow up on the implementation of administrative decisions.

8. The attendance of the Board of Directors to write the minutes of the meeting.

9. Organizing files, mailing and the archiving process.

Job Details

Preferred Candidate

Handle confidential documents ensuring they remain secureGeneral Secretarial Work.Organizing meetings and managing database.Preparing letters,  Supervising and monitoring the work of administrative staff.Liaising with staff, suppliers and clients.

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Secretary helps to keep the company running smoothly, taking care of the administrative and organizational tasks that make the organization function. The job title is ‘secretary’ also should be professional as a personal assistant or executive assistant. Answering calls, taking messages and handling correspondence Maintaining diaries and arranging appointments Typing, preparing and collating reports Filing Organizing and servicing meetings (producing agendas and taking minutes) Managing databases Prioritizing workloads Implementing new procedures and administrative systems Liaising with relevant organisations and clients Coordinating mail-shots and similar publicity tasks Acting as a receptionist and/or meeting and greeting clients If more senior, recruiting, training and supervising junior staff. Assisting manager

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Responsibilities:Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)Handle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedManage company social media pages 

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Enhances effectiveness by providing information management support. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications. Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel. Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting information. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies. Keeps equipment operational by following manufacturer instructions and established procedures. Secures information by completing database backups. Provides historical reference by utilizing filing and retrieval systems. Maintains technical knowledge by attending educational workshops and reading secretarial publications. Contributes to team effort by accomplishing related results as needed.

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A secretary is involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff. Duties and responsibilities: Responsible for management activities inside the company. Coordinate the communication with other organizations. Receive the company communications. Organize travel for staff. Implementing new procedures and administrative systems. Prioritizing workloads.

Job Details

Preferred Candidate

Answer and direct phone callsOrganize and schedule appointmentsWrite and distribute email, correspondence memos, letters, faxes, and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new deals and suppliersMaintain contact listsSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clients

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Note: kindly accept our apologies that profiles have no photo will be marked as "disqualified due to incomplete profile"You will be responsible for the below:General Manager AssistantCoordination & DocumentationCalls, Meetings, E-mailsTime Arranging & SchedulingCompany Supplies & ResourcesFollowing up plansLogistics (Following up)

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A Secretary is required for a Real State Company with the following criteria:Working hours: 8hrs (From 9am to 5pm). Day off: Friday.Answer phones, file, copy, order supplies, sort mail, relay messages, compose correspondence.Schedule meetingsMaintain electronic and paper records ensuring information is organized and easily accessiblePrepare invoices or financial statements and provide assistance in bookkeepingDeal with sub-contractor documents.Prepare tender submission documents

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A Female Secretary is needed to work in a clinic near Carrefour Maadi Working hours:  from 12:00 pm till 7:00 pmDays off: FridayDuties and Responsibilities:answering calls, taking messages and handling correspondencemaintaining diaries and arranging appointmentsprioritizing workloadsacting as a receptionist and/or meeting and greeting clients  

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