• Updates and maintains the Board Contact List and circulates to Board members and the Office. 
• Make sure all historical records are filed and documents are kept up to date 
• Facilitate all the logistics relate to the Board meetings 
• Keeps copies of the organization’s bylaws and the Board’s policy statements.  
• Keeps lists of officers, Board Members, committees and General Membership.  
• Notifies Board Members of meetings. Keeps record of Board attendance.  
• Makes sure that there is a quorum at Board meetings.  
• Keeps accurate Minutes of meetings. Records all motions and decisions of meetings. 
• Manages the arrangement and appointments agenda of the CEO in all; meetings, interviews, visits, occasions and normal or up normal activities. 
• Organizes daily work and orientation related to CEO office to achieve the best use of the available resources and the time of CEO. 
•  Organizes& prepares travel arrangements of CEO in terms off light bookings, hotels, transportation in addition to financial and administrative arrangements and related agenda.  
• Reviewing correspondences and transactions delivered to CEO office ensuring their systematic validity and also write the required explanations on them, submitting them or referring them to the related departments' managers and departments' heads and following what actions have been made. 
• Manages the in and out communications system such as; telephone calls reception and messages reception, transactions etc. 
• Presents transactions and correspondences to CEO. 
• Creates and develops automated archiving system for all administrative work flow and correspondences. 
• Attend executive meetings with CEO, take meeting minutes follow up on any tasks related to CEO an also attend some meetings on behalf of the CEO if requested. 

Job Details

Preferred Candidate