Key Accountabilities   Support with coverage at reception as needed.New Joiner support and information pack updated and improved regularly.Continues improvement ideas proposed for site monthly, working closely with team to come up with new and innovative ideas.Training & monthly recaps with office tea boys and cleaners to perform Daily checks of meeting rooms and office successfully and reporting failures and faults in a timely manner.Walk through office on scheduled inspections. Directly interact with Uber employees focusing on finding out from the employee what they would like done to improve the office service and environment. Schedule per quarter.Monthly report prepared and submitted to management on above daily checks and monthly walk arounds.Maintaining and updating asset lists, focusing on Planned and Preventative Maintenance (PPM ) endeavor to prevent failures, faults and complaints.Ensuring all SI7 Requests and issues are closed in a timely manner with regular updates to management.Liaise with night security to get update on incidents and issues identified over the night coverage.Maintain security and safety standards as required at all location also compliant to Uber security policies, ensuring that visitors are escorted, and contractors do not have access to areas without the appropriate authorisation or supervision.Ensure that monthly Health & Safety and Environmental training are communicated to all CBRE staff and contractors at all locations in relations to the monthly Scorecard reports.  Training sheet signed and filed with EHS documents.Understand and is familiar with all emergency prevention and operational controls and processes.Report all accidents, occupational illnesses and emergencies through the online tool and training all sub-contractors on site to do the same.Quality control in all areas within each officeApply, execute and maintain function that is related to quality issuesSupport with the supervision of receptionists and office assistances at all locations.Control of store rooms and stock and monthly orders and deliveries at all locations.  All delivery and stock control documents are in order and compliant.Manage consumables at all locations, tracking when its needed and how to minimize excess usage.Support FM Manager with management of all services at all locations (office cleaning, washroom cleaning, General, AC & Fire Equipment maintenance, access systems and equipment ext)Supplier management. Control on delivery only with PO. Invoice matching to PO for each CBRE Supplier and submission of supplier invoices in a timely manner.CBRE invoice submission and control on aged debt report.Required to perform additional duties i.e. CBRE SSR uploads, Report Meter reading data from all offices to FM, EHS reporting documents reporting online and documents filed at each office, Monthly data with waste information updated monthly. Support FM Manager with Continues Improvement Tracker updates and ideas.Understanding CBRE Supplier process and PO tool (ECL)Utilities tracking completed in a timely manner: Submission to Uber when required. Supplier management focus on savings each month.Assignment management, (require competitive vendor quotes, PO’s approved and created, CBRE PO created and closed, CBRE Invoice submitted and CBRE Vendor invoice submitted with GR of PO.)Understanding account budgets and savings plans for the year working closely with FM Manager to achieve all targets set.Support Facilities Manager as requested 

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