Job Objectives:

• To own the assigned administrative function

•       Responsible for undertaking full reviews of information

•       Oversee and perform the quality data collation and provision

•       Drive operational excellence across the Store functions

•       Able to react in an ever changing business environment

·        Liaise with the colleagues and other key department stakeholders

Responsibilities:

• Update and share Store Request Forms with the Store Lead in conjunction with the received material requests (MRFs) from Maintenance Team and Store Replenishment requirements
• Follow up and ensure all clarifications on materials (including samples) vendor may require are swiftly arranged through the FM team
• Make sure the materials delivered by vendors are in line with the store request and acknowledge the delivery upon fulfilment
• Sort and arrange Materials in the store
• Conduct physical inventory on monthly basis and report to the Store Lead with the complete information including physical count, material description, location etc. a as minimum
• Issue the Materials to the maintenance team in response to the MRFs complying to the store requirements, and share daily issuance report with the Store Lead
• Monitor and advise on stock levels, and submit the internal MRFs for replenishment as and when required
• Share pricing information as requested by helpdesk/maintenance team
• Act as a procurement runner for emergency purchases from the market
• Maintain hardcopies of all store related documents (Material Requests, Store Requests, Delivery Notes, Physical Inventory Reports etc.)
• Support Store Lead by Acting as focal point for the vendors and material requestor to facilitate the delivery within the lead time in line with the business priorities
• Produce and update Excel spread sheets, manage databases and document management systems
• Participate in the enhancement of current process and tools for the department requirements
• Attend meetings and training courses as requested

Job Details

Preferred Candidate