Provide executive and administrative support to the owner and owner representative.Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Handle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedProcess whole recruitment process (sourcing, filtering, scheduling interviews, interview candidates and shortlist them).Process the full payroll cycle.Records maintain and monitor attendance to ensure employee punctuality.Maintains human resource records and compiles reports from the database.Process hiring and resignation proceduresOrganize the office layout and maintain supplies of stationery and equipment.Handle all official company correspondence (emails, letters, faxes, approvals…etc.).Performs other related duties as required and assigned. 

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