Administration:Reporting to senior management and performing secretarial and administrative duties; typing, formatting, and editing reports, documents, and presentations when needed.Manage executives' schedules, calendars, bookings and appointments.Follow up needed permits for management and staff (Work permit, residence permit, etc, …)Follow up on social security requirements and keep company up to date on any changes and follow up on entertainment tax and visit for payments.Follow up on invoices from suppliers and coordinate payments with accounting office.Coordinate with IT department on all office equipment.Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and maintained, supply requisitions are reviewed and that clerical functions are properly conducted.Establish and monitor procedures for record keeping.Coordinate with accounting to provide CEO with payment file .Follow up on needed documents for import, accounting or lawyer.Set up schedule and reminders based on business needs. Operations:Coordinate and follow up operational needs from accountant and lawyer.Follow up on contracts (mall contracts, employee contracts, etc, …) as requested by upper management and be the key contact with malls in which company has stores.Represent company at some governmental entities when needed.Follow up on import of goods with logistics and clearance agent, as well as coordinating all paperwork for import.Research and secure deals with suppliers in coordination with the Head Office.Call quotation from supplier and preparing comparative statement to facilitate deciding supplier in coordination with the Head of Purchasing.General HR Tasks:Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and so on, in coordination with HR Manager.Schedule job interviews and conduct phone interviews when needed.Complete background and reference checks.Process all necessary paperwork and ensure that all the needed documents are filled for recruitment process and new hires.Prepare the Social Security registration/termination forms and documents of all employees.Updating internal HR documents when needed; communicating updates to staff as needed (HR memo, internal training, etc.)Maintain both hard and digital copies of employees' records.Make sure all employee records are filed correctly and kept confidentialMaintain record of personnel-related data both hard and digital copies (attendance, grievance, leaves, etc.) according to policy and ensure all employment requirements are met.Answering employee questions and addressing employee concerns with Human Resources Manager.Assist with all internal and external HR related inquiries or requests.

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Administration:Reporting to senior management and performing secretarial and administrative duties; typing, formatting, and editing reports, documents, and presentations when needed.Manage executives' schedules, calendars, bookings and appointments.Follow up needed permits for management and staff (Work permit, residence permit, etc, …)Follow up on social security requirements and keep company up to date on any changes and follow up on entertainment tax and visit for payments.Follow up on invoices from suppliers and coordinate payments with accounting office.Coordinate with IT department on all office equipment.Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and maintained, supply requisitions are reviewed and that clerical functions are properly conducted.Establish and monitor procedures for record keeping.Coordinate with accounting to provide CEO with payment file .Follow up on needed documents for import, accounting or lawyer.Set up schedule and reminders based on business needs. Operations:Coordinate and follow up operational needs from accountant and lawyer.Follow up on contracts (mall contracts, employee contracts, etc, …) as requested by upper management and be the key contact with malls in which company has stores.Represent company at some governmental entities when needed.Follow up on import of goods with logistics and clearance agent, as well as coordinating all paperwork for import.Research and secure deals with suppliers in coordination with the Head Office.Call quotation from supplier and preparing comparative statement to facilitate deciding supplier in coordination with the Head of Purchasing.General HR Tasks:Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and so on, in coordination with HR Manager.Schedule job interviews and conduct phone interviews when needed.Complete background and reference checks.Process all necessary paperwork and ensure that all the needed documents are filled for recruitment process and new hires.Prepare the Social Security registration/termination forms and documents of all employees.Updating internal HR documents when needed; communicating updates to staff as needed (HR memo, internal training, etc.)Maintain both hard and digital copies of employees' records.Make sure all employee records are filed correctly and kept confidentialMaintain record of personnel-related data both hard and digital copies (attendance, grievance, leaves, etc.) according to policy and ensure all employment requirements are met.Answering employee questions and addressing employee concerns with Human Resources Manager.Assist with all internal and external HR related inquiries or requests.

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Administration:Reporting to senior management and performing secretarial and administrative duties; typing, formatting, and editing reports, documents, and presentations when needed.Manage executives' schedules, calendars, bookings and appointments.Follow up needed permits for management and staff (Work permit, residence permit, etc, …)Follow up on social security requirements and keep company up to date on any changes and follow up on entertainment tax and visit for payments.Follow up on invoices from suppliers and coordinate payments with accounting office.Coordinate with IT department on all office equipment.Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and maintained, supply requisitions are reviewed and that clerical functions are properly conducted.Establish and monitor procedures for record keeping.Coordinate with accounting to provide CEO with payment file .Follow up on needed documents for import, accounting or lawyer.Set up schedule and reminders based on business needs. Operations:Coordinate and follow up operational needs from accountant and lawyer.Follow up on contracts (mall contracts, employee contracts, etc, …) as requested by upper management and be the key contact with malls in which company has stores.Represent company at some governmental entities when needed.Follow up on import of goods with logistics and clearance agent, as well as coordinating all paperwork for import.Research and secure deals with suppliers in coordination with the Head Office.Call quotation from supplier and preparing comparative statement to facilitate deciding supplier in coordination with the Head of Purchasing.General HR Tasks:Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and so on, in coordination with HR Manager.Schedule job interviews and conduct phone interviews when needed.Complete background and reference checks.Process all necessary paperwork and ensure that all the needed documents are filled for recruitment process and new hires.Prepare the Social Security registration/termination forms and documents of all employees.Updating internal HR documents when needed; communicating updates to staff as needed (HR memo, internal training, etc.)Maintain both hard and digital copies of employees' records.Make sure all employee records are filed correctly and kept confidentialMaintain record of personnel-related data both hard and digital copies (attendance, grievance, leaves, etc.) according to policy and ensure all employment requirements are met.Answering employee questions and addressing employee concerns with Human Resources Manager.Assist with all internal and external HR related inquiries or requests.

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Administration:Reporting to senior management and performing secretarial and administrative duties; typing, formatting, and editing reports, documents, and presentations when needed.Manage executives' schedules, calendars, bookings and appointments.Follow up needed permits for management and staff (Work permit, residence permit, etc, …)Follow up on social security requirements and keep company up to date on any changes and follow up on entertainment tax and visit for payments.Follow up on invoices from suppliers and coordinate payments with accounting office.Coordinate with IT department on all office equipment.Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and maintained, supply requisitions are reviewed and that clerical functions are properly conducted.Establish and monitor procedures for record keeping.Coordinate with accounting to provide CEO with payment file .Follow up on needed documents for import, accounting or lawyer.Set up schedule and reminders based on business needs. Operations:Coordinate and follow up operational needs from accountant and lawyer.Follow up on contracts (mall contracts, employee contracts, etc, …) as requested by upper management and be the key contact with malls in which company has stores.Represent company at some governmental entities when needed.Follow up on import of goods with logistics and clearance agent, as well as coordinating all paperwork for import.Research and secure deals with suppliers in coordination with the Head Office.Call quotation from supplier and preparing comparative statement to facilitate deciding supplier in coordination with the Head of Purchasing.General HR Tasks:Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and so on, in coordination with HR Manager.Schedule job interviews and conduct phone interviews when needed.Complete background and reference checks.Process all necessary paperwork and ensure that all the needed documents are filled for recruitment process and new hires.Prepare the Social Security registration/termination forms and documents of all employees.Updating internal HR documents when needed; communicating updates to staff as needed (HR memo, internal training, etc.)Maintain both hard and digital copies of employees' records.Make sure all employee records are filed correctly and kept confidentialMaintain record of personnel-related data both hard and digital copies (attendance, grievance, leaves, etc.) according to policy and ensure all employment requirements are met.Answering employee questions and addressing employee concerns with Human Resources Manager.Assist with all internal and external HR related inquiries or requests.

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Personal Assistant for a dentist in new cairo.Taking pictures and videos for his work at the clinic.Organizing his daily schedule.5 days a week.from 2PM till 10PM.

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Handle the nursery paper work.Perform orientations for parents.Handle the children's attendance.Supervise nursery activities.Maintain quality of work for classes. 

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RESOURCEFULNESS. Resourcefulness is truly the key to being a good personal assistantDETAIL-ORIENTED. From managing a large corporation to managing a household, details matterMULTI-TASKING ABILITYPREPARATIONPOSITIVITY

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Alexandria or Cairo Residents Summary: We are looking for a competent  Personal Assistant to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying about other tasks.The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.Duties:Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Make travel arrangements for executivesHandle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assigned

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Reporting to senior management and performing secretarial and administrative duties.Typing, formatting, and editing reports, documents, and presentations.Liaising with internal departments, answering calls, and making travel arrangements.Managing internal and external correspondence on behalf of senior management.Scheduling appointments, maintaining an events calendar, and sending reminders.Copying, scanning, and fixing documents, as well as taking notes.Observing best business practices and etiquette.

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Alexandria Residents OnlyFemales Only Summary: We are looking for a competent  Personal Assistant to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying about other tasks.The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.Duties:Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Make travel arrangements for executivesHandle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assigned

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Managing Parter's Personal Assitant:Acting as the first point of contact, dealing with correspondence and phone callsManaging diaries and organizing meetings and appointments, often controlling access to the MPReminding the CEO of important tasks and deadlinesTyping, compiling, and preparing reports, presentations, and correspondenceResponding to emails, texts, and calls from clients and relaying the information to the MPHandle client calls and complaints between the MP and the ClientsScheduling meetings and calls in calendars 

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Important: Medium to Advanced level of English is required.Smartella is a software company based in the UK with a team based in Egypt. Smartella is looking to hire a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working life and communication.

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Acting as a first point of contact: dealing with correspondence and phone callsManaging diaries and organizing meetings and appointments, often controlling access to the manager/executiveBooking and arranging travel, transport and accommodationOrganizing events and conferencesReminding the manager/executive of important tasks and deadlinesTyping, compiling and preparing reports, presentations and correspondenceManaging databases and filing systemsImplementing and maintaining procedures/administrative systemsLiaising with staff, suppliers and clientsCollating and filing expensesMiscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

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Preforms all executive secretarial tasks. Including transcribing and proofreading confidential correspondence.Prepares reports and minutes of meetings, schedules appointments and maintains. Files and other material essential for use.Uses automated office system to prepare letters, memoranda and reports and emails.Processes records and forms, requisitions office supplies, and preforms other administrative support procedures for effective office management.Maintains files of all minutes taken at corporate meetings for future references.Coordinates the scheduling of regular corporate meetings, gathering agenda items and materials as required and preparing and distributing finalized agenda.Performs special and confidential assignments as required.Collect Reports from different departments.

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Dealing with correspondence and phone callsManaging diaries and organizing meetings and appointmentsBooking and arranging travel, transport, and accommodationReminding the CEO of important tasks and deadlinesTyping, compiling, and preparing reports, presentations, and correspondenceManaging databases and filing systemsImplementing and maintaining procedures/administrative systems job requirements

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Act as the point of contact between the manager and internal/external clients

Screen and direct phone calls and distribute correspondence

Handle requests and queries appropriately

Manage diary and schedule meetings and appointments

Make travel arrangements

Take dictation and minutes

Source office supplies

Produce reports, presentations and briefs

Devise and maintain office filing system

Job Details

Preferred Candidate

Provide executive and administrative support to the owner and owner representative.Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Handle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedProcess whole recruitment process (sourcing, filtering, scheduling interviews, interview candidates and shortlist them).Process the full payroll cycle.Records maintain and monitor attendance to ensure employee punctuality.Maintains human resource records and compiles reports from the database.Process hiring and resignation proceduresOrganize the office layout and maintain supplies of stationery and equipment.Handle all official company correspondence (emails, letters, faxes, approvals…etc.).Performs other related duties as required and assigned. 

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Act as the point of contact between the manager and internal/external clients.Screen and direct phone calls and distribute correspondence.Handle requests and queries appropriately.Manage diary and schedule meetings and appointments.Make travel arrangements.Take dictation and minutes.Source office supplies.Produce reports, presentations and briefs.Devise and maintain office filing system.

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Answer phone calls received and direct them appropriatelyRecord notes and messages for the employerSchedule and arrange meetings and conferencesManage travel arrangements and itineraries on behalf of the employerPerform as a liaison between the employer and household staff as requiredAct as the first point of contact for the employer as necessaryManage the employer's calendar and appointment schedulingRead and write correspondence in mail or email form

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Provide executive and administrative support to the owner and owner representative.Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Handle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedProcess whole recruitment process (sourcing, filtering, scheduling interviews, interview candidates and shortlist them).Process the full payroll cycle.Records maintain and monitor attendance to ensure employee punctuality.Maintains human resource records and compiles reports from the database.Process hiring and resignation proceduresOrganize the office layout and maintain supplies of stationery and equipment.Handle all official company correspondence (emails, letters, faxes, approvals…etc.).Performs other related duties as required and assigned. 

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