Responsibilities

• performing secretarial and administrative duties.

• Liaising with internal departments, answering calls, and making travel arrangements.

• Scheduling appointments, maintaining an events calendar, and sending reminders.

• Copying, scanning, and faxing documents, as well as taking notes.

• Preparing facilities for scheduled events and arranging refreshments, if required.

• Observing best business practices and etiquette.

Job Details

Preferred Candidate

مطلوب لشركة كبري سكرتيرة تنفيذية خبرة سنتان تجيد الإنجليزية و برامج الكمبيوتريفضل مدارس اللغات و أقسام كليات قسم انجلشلبقة وحسن المظهر

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مطلوب لشركة كبري سكرتيرة تنفيذية خبرة سنتان تجيد الإنجليزية و برامج الكمبيوتريفضل مدارس اللغات و أقسام كليات قسم انجلشلبقة وحسن المظهر

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مطلوب لشركة كبري سكرتيرة تنفيذية خبرة سنتان تجيد الإنجليزية و برامج الكمبيوتريفضل مدارس اللغات و أقسام كليات قسم انجلشلبقة وحسن المظهر

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مطلوب لشركة كبري سكرتيرة تنفيذية خبرة سنتان تجيد الإنجليزية و برامج الكمبيوتريفضل مدارس اللغات و أقسام كليات قسم انجلشلبقة وحسن المظهر

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مطلوب لشركة كبري سكرتيرة تنفيذية خبرة سنتان تجيد الإنجليزية و برامج الكمبيوتريفضل مدارس اللغات و أقسام كليات قسم انجلشلبقة وحسن المظهر

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مطلوب لشركة كبري سكرتيرة تنفيذية خبرة سنتان تجيد الإنجليزية و برامج الكمبيوتريفضل مدارس اللغات و أقسام كليات قسم انجلشلبقة وحسن المظهر

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 Executive Assistant to the PMOReporting directly to the PMO, the Executive Assistant to the PMO provides executive, administrative, and development support to the Projects & Operation.Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President.Serves as a liaison to the Projects & Operation; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.Gather , Collect & Summarize operations Reports and send them to the PMOTyping, preparing and collating reports.Handle confidential documents ensuring they remain secure.Prepare invoices or financial statements and provide assistance in bookkeeping.Maintain electronic and paper records ensuring information is organized and easily accessible.Conduct research and prepare presentations or reports as assigned. 

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 Executive Assistant to the PMOReporting directly to the PMO, the Executive Assistant to the PMO provides executive, administrative, and development support to the Projects & Operation.Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President.Serves as a liaison to the Projects & Operation; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.Gather , Collect & Summarize operations Reports and send them to the PMOTyping, preparing and collating reports.Handle confidential documents ensuring they remain secure.Prepare invoices or financial statements and provide assistance in bookkeeping.Maintain electronic and paper records ensuring information is organized and easily accessible.Conduct research and prepare presentations or reports as assigned. 

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Create a long term schedule for the executive DirectorEnsure that the executive attends all important meetingsManage the executive's phone callsConduct any research the executive Director needsMake travel arrangements on behalf of the executiveProblem solve any issues that the executive Director requestsSchedule meetings for the executive DirectorCommunicate between the executive Director and managers  Work closely with the executive Director to be well informed of upcoming commitments, meetings, conferences, personal activities, etc. through an electronic active calendar of appointments and mobile applications.Coordinate external visits and with different departments.

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Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Job Details

Preferred Candidate

Maintain agenda and assist in planning, scheduling, and coordinating appointments, meetings, visit plan and related documents, ..Etc.Receive and screen phone calls and redirect them when appropriateArrange daily report.

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Executive Secretary is required to have previous experience in secretarial work in Manufacturing companies. Taking minutes of the meeting. Prepares memos, reports, presentations on power point slides. Analyze data on excel forms, prepare charts, ... Responsible for travel arrangements, hotel reservations, abroad meetings. answering calls, cooperate with all team.

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1. Provide administrative and clerical support to departments or individuals.
2. Arrange for outgoing mail and packages to be picked up.
3. Prepare confidential and sensitive documents.
4. Coordinates office management activities.
5. Maintain office procedures.
6. Relay directives, instructions, and assignments to executives.
7. Receive and relay telephone messages.
8. Maintain hard copy and electronic filing system.
9. Responsible for providing logistic support and overseeing the overall logistic processes in support of the objectives of the organization.

Job Details

Preferred Candidate

• Organize meetings, communicate agenda and maintain minutes of the meeting.
• Act as point of contact with other departments regarding any inquiry.
• Draft and follow-up with internal and external correspondence.
• Draft reports, letters, memoranda, forms and other documents.
• Proof-read documents and letters before they are being sent from the department.
• Maintain contact details and addresses of department contacts.
• Coordinate any reports or forms the department receives and obtain the required approval from the management.
• Answer inquiries/calls or refer them to the suitable person.
• Coordinate projects between departments as required.
• Maintain record of reports, minutes and other activities of the department.
• Maintain filing system for all documents and correspondence.
• Maintain required office supplies and initiate necessary requisitions for department.

Job Details

Preferred Candidate

Schedule meetings and arrange conference rooms.Alert manager about cancellations or new meetings.Manage travel and schedule.Hotel booking and visit plans for principalscustomer service & supportHandle information requests.Prepare agenda for meetings.

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Organizing meetings and managing databasesBooking transport and accommodationOrganizing company events or conferencesOrdering stationery and furnitureDealing with correspondence, complaints, and queriesPreparing letters, presentations, and reportsSupervising and monitoring the work of administrative staffManaging office budgetsLiaising with staff, suppliers and clientsImplementing and maintaining procedures/office administrative systemsDelegating tasks to junior employeesOrganizing induction programs for new employeesEnsuring that health and safety policies are up to dateUsing a range of software packagesAttending meetings with senior managementAssisting the organization's HR function by keeping personnel records up to date, arranging interviews, and so on.

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Reviewing Reports and Business E-Mails.Have good experience in document control.Prepare and edit correspondence, communications, presentations and other documents.Design and maintain databases.Conduct research, collect and Analysis data to prepare reports and documents.Manage and maintain executives' schedules, appointments and travel arrangements.Liaise with internal staff at all levels.Translation Arabic / English Feasibility Studies & ReportsReview operating practices and implement improvements where necessary.

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Respond to the telephone and inquire about the data of the caller who he is and who wants and with regard to.Send and receive faxes and submit them to the Director General for distribution to employees as well as e-mail or normal.Prepare and send mail parcels to branches or customers or otherwise (Medal East).Monitor the door to open the door from the inside.Make files on a good system on the computer and effectively.Updating the database of the company, whether local customers or agents or companies that provide services to the company or embassies … etc.Follow-up the deadlines for the contributions of the master / general manager from port subscriptions, permits, visa, etc., and follow up on renewals for each.Follow-up scheduling of interviews for the Director General, whether meetings or interviews of new employees.Obtained the duties of obtaining visas for the Director / General and coordination and arrange for this between all departments, both accounts or administrative affairs to achieve this.

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Provide executive and administrative support to CEO.Maintain the executive’s agenda and assist in planning appointments, conferences, etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Make travel arrangements for executivesHandle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research.

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